Position Description

The Executive Director (ED) provides leadership and management of the Whistler Adaptive Sports Program. This includes operations, strategic planning, financial management, sport and program development and human resources.

Major Areas of Responsibility

• Organizational Leadership & Community Relations
• Operations & Program Development
• Financial Management
• Risk Management
• Human Resources
• Diversity, Equity, and Inclusion
• Administration

Primary Objective

• Plan, develop, and implement adaptive sports programs for people with physical disabilities, cognitive impairments, and neurodiversity.
• Manage the day-to-day operations of the organization.
• Coach, mentor and manage staff.
• Manage budgets, monitor, and maintain the financial health of the organization.
• Actively support philanthropic development of the Society.
• Communicate and incorporate the organization’s vision and core values to internal and external stakeholders.

Specific Responsibilities

Organizational Leadership:

• Provide leadership and expertise to the Board and community in the field of adaptive sports.
• Develop and implement operational and strategic plans with the Board.
• Develop strategic partnerships to increase awareness and financial support.
• Serve as liaison with other local, provincial, and National sport and Disability organizations.
• Develop an inclusive and supportive organizational culture that values collaboration, life-long learning, and innovation.

Operations and Program Development:

• Collaborate with the Athlete Coordinator, Equipment and Facilities Lead, coaches, and other staff to identify program priorities, equipment purchases and facilities upgrades.
• Oversee and provide input into program, camp, and special event planning.
• Attend camps, special events and programs.
• Support the development of long-term athlete development plans and related initiatives.
• Work with community partners and venue operators to support WAS programs and services.

Financial Management:

• Prepare annual budgets and quarterly financial statements for the Board to review and approve.
• Manage finances, cash flow, payroll, and benefits.
• Work with the Director of Philanthropy to develop and implement the annual fund development plan, identify new opportunities, and develop relationships.
• Assist with fundraising initiatives including sponsorship and events.

Administration:

• Ensure that processes and policies are in place to maintain accurate record-keeping and financial management.
• Organize administrative packages for board meetings, AGM and support all Committees and Task Forces.
• Maintain clear records of all organizational contracts and files including employee-related contracts, community partner agreements, payroll, and bill payments.

Human Resources:

• Oversee that all Employment Standards, WAS policies and WorksafeBC regulations are maintained.

Risk Management:

• Oversee organizational risk assessment including emergency and safety planning, insurance, waivers etc.
• Oversee staff training in areas including first aid, equipment usage, and emergency protocols.
• Manage staff, conduct regular performance reviews, and oversee hiring and onboarding.

Requirements

Key Competencies

• Passionate about inclusion, adaptive sports, and community development.
• Has worked in a leadership capacity for a minimum of 5 years.
• Is familiar with the management and operational side of not-for-profit and/or registered charities.
• Excellent financial management and organizational skills.
• Superior interpersonal skills, with the ability to interact with Board, staff, athletes, community partners, donors, sponsors, volunteers and community members in a positive and cooperative manner.
• Demonstrated ability in program management, leadership, people and team development, advocacy, and community relations.
• Collaborative and creative.
• Ability to give direction and guidance, enforce policies and regulations, give and receive feedback.
• Dynamic team player who enjoys being the public face of an organization.
• Innovation, dedication, enthusiasm, and energy.
• Outstanding communication skills that can steer your team in the right direction.

Direct reports

• Director of Philanthropy
• All WAS Coaches
• Volunteer and Training Program Manager
• Bookkeeper
• Administrative Assistant

Benefits

This position is home-office based, serving the Greater Vancouver and Sea to Sky area.

Salary range: $70,000 to $80,000.

The benefits package includes a flexible work schedule, an extended health and dental plan, three weeks of vacation to start, and a Whistler season pass.

Application deadline: We are accepting rolling applications until the position is filled.

Application info

Contact phil@gerardsearch or apply here.